OUR FEATURES

GSS ERP Sofware includes all the core functions needed to run any type of business.

SALES & DISTRIBUTION

  • Accounts Payable
    • AP beginning balances entry for system startup
    • Supplier terms table
    • Supplier invoice entry
    • Multiple account distribution
    • PO invoice matching
    • Instant payment for manual checks
    • Recurring supplier invoices
    • Tax tracking from invoice through payment
    • Supplier payment processing
    • Payment register
    • Void payment
    • Supplier aging inquiry
    • Payments due report
    • Detail, summary, past due aging reports
  • Accounts Receivable
    • AR beginning balances entry for system startup
    • Customer terms table
    • Multiple bank accounts
    • Customer payment processing
    • Credit memos
    • Tax tracking from invoice through payment
    • Payment reversal
    • Customer statements
    • Customer aging inquiry
    • Detail, summary, past due aging reports
  • Administration
    • User setup and password security
    • Current online user monitoring
    • Database optimizer utility
    • System default settings
  • Banking
    • Multiple bank accounts
    • Bank deposit slips
    • Bank account transfer
    • Bank account reconciliation
    • Bank charges entry
    • Interest income entry
  • Data Import & Export
    • Import directly from Excel spreadsheets (opening data)
    • Record integrity validation
    • Customer import
    • Item and group item import
    • Supplier import
  • General Ledger
    • Account classes and groups
    • Account Assignment screen controls all system posting
    • Journal entry
    • Budget entry
    • Journal report
    • Transaction listing
    • Trial Balance
    • Balance sheet
    • Income statement
  • Inventory
    • User-defined item categories
    • User-defined varian item
    • Locations can represent bins, areas, warehouses
    • Base price with quantity price breaks
    • Tracking by lot number, serial number, expiration date, revision, attribute
    • Default issue and receipt location
    • Stock class
    • Weight, volume, standard pack and multiple units of measurement
    • Reorder level, minimum order, lead time
    • Multiple suppliers and default supplier
    • Barcode cross-reference
    • Packing List Process
    • Stock adjustments
    • Stock transfer
    • Stock counts for physical inventories and stock takes
    • Stock status inquiry
    • Transactions inquiry
    • Inventory value report
    • Transaction history report
  • Order Entry
    • Customers and customer types, group, status
    • Customer terms, contact types, sales regions
    • Sales reps and commission codes
    • Base prices, price levels, discount codes, contract pricing options
    • Sales Order
    • Stock status inquiry at line item level
    • Packing List, Delivery Order, Invoicing
    • Sales order summary and detail reports
  • Purchasing
    • Supplier and supplier types
    • Purchase price table
    • Default supplier and multiple suppliers
    • Purchase price history
    • Goods received note
    • Supplier invoice entry with PO matching
    • Delivery history inquiry
    • Open PO listing report
    • PO receipts report
    • Received not invoiced report
    • Purchases by item report
    • Purchases by supplier report
  • Packing List & Delivery Order
    • Single or multi sales order pick into one packing list
    • Number of packs, weight and volume calculation
    • Cancellation order
    • Retur notes

MANUFACTURING

  • Bills of Material
    • Jobs optionally originate from BOM's
    • BOM defaults screen with setup options
    • Phantom assemblies
    • Routing entry for labor, setup, subcontract services
    • Component effective dates
    • Component scrap percentage
    • Unlimited decimal places in usage quantity
    • Component formula calculates quantity at time of job creation
    • Multiple outputs for bi-products, co-products, disassembly, remanufacturing
    • Indented, tree view inquiries
    • Sales kits with pricing at parent or component level
    • Cost rollup
    • Where used inquiry
    • Multi-level BOM report
    • Costed BOM report
  • Job Costing
    • Work center rates for setup, labor and overhead
    • Estimated job cost rollup at job creation
    • Material costed inventory cost or PO cost
    • Setup and labor hours costed at work center rate or pay rate
    • Overhead burden applied to labor hours at work center rate
    • Subcontract services costed at PO receipt cost
    • Job receipts of finished items costed at actual or estimated cost
    • Estimated vs. actual cost comparison in job inquiry and job cost report
  • Job Scheduling
    • Shop calendar defines workdays and holidays
    • Job Days Calculator estimates Job Days based on routing cycle times and work center capacity
    • Manual Job Days setting if calculator not used
    • Delivery date estimator established required date in order entry
    • MRP backward schedules jobs from required dates
    • Manual job creation forward schedules jobs from start date
    • Overlap scheduling of subassemblies
    • Work Center Scheduling screen schedules jobs daily by critical ratio
    • Machine Scheduling
    • Job Scheduling screen aligns existing jobs with changes to required dates
    • Daily dispatch report by work center
    • Master job schedule report
    • Work center schedule report
    • Machine schedule report
    • Subcontract work center schedule report
  • Labor Tracking
    • Worker table with pay rates
    • Labor tracking is independent from payroll
    • Job Labor costing at work center rate or pay rate
    • Labor hours entry or backflushing based on estimated cycle times
    • Real-time job tracking based on item completions by routing sequence
    • Daily dispatch report by work center
    • Job status inquiry
    • Job history inquiry
    • Worker history inquiry
    • Worker job hours report
  • Lot & Serial Control
    • Items can be tracked by lot number, serial number, expiration date, revision, or attribute
    • Lot and serial numbers originate with PO and Job Receipts
    • Lot and serial numbers are selected in order picking and job issues
    • Transaction history by lot and serial number
  • MRP
    • MRP item settings include reorder level, minimum order, order multiple, lead days, job days
    • Job generation directly from sales order lines for make to order items
    • Job generation from net demand relative to reorder levels
    • Backward scheduling from required dates
    • Stock status inquiry displays all supply and demand detail
    • Batch conversion of planned jobs
    • Buy-for-job option for purchased to order items
    • PO generation from net demand relative to reorder levels
    • Consolidated PO conversion by supplier
  • Outsourcing
    • Services such as painting, plating, heat-treating and subcontract manufacturing can be outsourced to suppliers
    • Supplier and cost are specified in BOM and job routing
    • Subcontract materials are included in BOM and job details unless furnished by supplier
    • Buy-for-Job screen generates PO's for services or subcontract manufacturing
    • Subcontract materials are issued from stock to supplier
    • Subcontract PO's can be delivered to another supplier
    • Subcontract PO's are received and costed directly to the job
    • Subcontract scrap processing
    • Subcontract purchases itemized on job cost reports
  • Routings
    • Work centers with hourly rates for setup, labor, overhead
    • Machines within work centers
    • Job routing can originate from BOM routing and be modified for special requirements
    • Routing sequences break job into discrete operations
    • Work center and machine assignment by sequence
    • Setup hours
    • Cycle time expressed as time/ process or processes/ hour
    • Items/ process
    • Number of persons for teams or multiple jobs worked
    • Supplier and cost on subcontract sequences